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2018 MHHA Annual Conference Exhibit/Sponsorship Prospectus

Wednesday, April 25, 2018 at 12:00pm to Thursday, April 26, 2018 at 12:00pm Annual Conference
Why should you attend?
Over 300 home care agency decision-makers are expected to attend. The Michigan HomeCare & Hospice Association Annual Conference attracts a wide variety of home health, hospice, palliative care, private duty, HME/Infusion administrators, financial officers, owners and clinicians from private, public and not-for-profit home care environments.

Description

Benefits

Excellent networking opportunities through:

  • Non-conflicting exhibition hours;
  • Conference Grand Opening Reception;
  • Continental breakfast served in the Exhibit Hall;
  • Exhibitor/participant Game (to get attendees to booth)
  • Exhibitors joining attendees for lunch on Thursday;
  • Booth staff from member exhibiting companies have access to educational programming;
  • Recognition in the conference program book;
  • Mailing list of attendees 2 weeks prior; and,
  • Exhibitor Raffle  - donate items to be raffled at Thursday Awards Luncheon .

 

 

Booth Pricing

Early Bird Rate (postmarked on or before 2/10/17)

$575.00 member (7 X 10) $950.00 nonmember (7 X 10)

$650.00 a member (8 X 10) $1050 nonmember (8 X10)

 

Standard Rate (postmarked after 2/10/17)

$650.00 member (7 X 10) $1050.00 nonmember (7 X 10)

$725.00 member (8 X 10) $1150 nonmember (8 X 10)

Please call for information on multi-booth discounts

 

Payment and Cancellation Policy

Payment must accompany each application.  Space will not be held until payment is received.  Checks should be made payable to “MHHA.”  Notification of withdrawal must be made in writing and received on or before Friday, March 2, 2018, for a refund of 50% of exhibit fees.  No refunds will be made after March 2, 2018.

 

 

Eligibility

Products or services displayed must be related to the home care and hospice industry.  All requests to exhibit will be considered.  Booths are assigned on a first-come, first-served basis.  Full payment and a signed contract must accompany each request to exhibit.

 

Exhibitor Information

Included in registration:

  • Ÿ 8’ X 10’  or 7 X 10 draped, carpeted booth;
  • Ÿ 2’ X 6’ skirted table, 2 chairs, wastebasket;
  • Ÿ Company identification sign at booth;
  • Ÿ Tickets for Thursday’s Luncheon;
  • Ÿ Two representatives per booth.  Additional representatives can attend at $130.00 each;
  • Ÿ Entrance to educational program for member exhibitors (booth staff only); and,
  • A copy of the 2017 Annual Conference attendee list upon request.

 

Electrical/Phone Lines

Electrical is available.   Please indicate on the attached Electrical Service form what electrical is needed and forward the payment to the Amway Grand Plaza.  Additional charges will apply if services are not requested before the conference date.  If internet is needed,  WIFI is $194 a day and Wired is $130 a day.   Indicate and pay for this on the Exhibitor Service Form and send back to the Amway Grand Plaza.

 

 

Subletting/Sharing of Space

The subletting or sharing of space is not permitted unless it is between divisions of the same company.  Written requests for such arrangement must be approved by the Michigan HomeCare & Hospice Association.

 

 

Overnight Room Reservations:

Please join us at the Amway Grand Plaza.  We have secured the discounted room rate below.  On-line and phone reservations will be accepted.  A dedicated booking website has been created and you can use  this website to make, modify and cancel hotel reservations as well as take advantage of any room upgrades, amenities or other services offered by the hotel.      Room rate is $159.  Use the following Amway Grand link:  https://aws.passkey.com/e/49297917 to make a reservations or call the hotel at 800/253-3590 or 616/776-6450

 

Limitation of Liability

The Exhibit Hall will be secured by the Conference Center when it is not open, but such service is not  a guarantee against loss, damage, or injury of any kind.  Those in the concourse areas, please take extra precaution to ensure you take any valuables with you when not at your booth.  The exhibiting organization will be responsible for insuring its own property to its full value.  Storage of exhibit materials will not be permitted behind booth draping.  Michigan HomeCare & Hospice Association (MHHA), its service contractors, the management of the Amway Grand Plaza, or any of the officers, staff members or directors of any of the aforesaid parties will not be responsible for any loss, damage, or injury whatsoever or however arising, which may occur to an exhibitor, his representative, or to his or their property or wares, arising from any cause whatsoever prior, during, or subsequent to the period of this exhibit.  Each exhibitor, by signing an application to exhibit, expressly understands the Michigan HomeCare & Hospice Association and the Amway Grand Plaza are released from any and all claims for any such loss, damage, or injury.  In the event of the failure or inability to fulfill this contract due to war, governmental action or order, act of God, fire, strikes, labor disputes, or any other causes beyond the control of MHHA the agreement shall be immediately terminated, and in such event the exhibitor shall and does hereby waive any claim to damages or any other recovery.

 

Raffle

The Michigan HomeCare & Hospice Association will sponsor a raffle during the lunch on the afternoon of Thursday, April 26th.  Raffles must be open to everyone attending the 2018 Conference. Exhibit representatives should bring their raffle prize to the MHHA registration desk before 12:15 p.m. on Thursday, April 26, 2018.   Please see your exhibitor kit and onsite registration packet for additional information.  Completed game cards will be used for ALL raffle drawings.

 

 

Music

The use of live or recorded music is not permitted in the exhibit hall.

 

Additional Exposure:

Receive added exposure for non-members by purchasing a link on the MHHA webpage for an additional fee of $150.00. MHHA will provide a direct link to your organization’s webpage.  MHHA Members receive this link complimentary!

 

Booth Staffing

All representatives of exhibiting organizations must check in at the exhibit hall registration desk before setting up their exhibits.  Exhibit booths must be staffed during all exhibit hours by authorized employees of the exhibiting company who are able to explain or demonstrate the products or services on display.  Each representative of an exhibiting company must wear an official conference name badge at all times while in the exhibit area.  Orders may be taken, but direct selling is prohibited.  Exhibitors may not tear down or move materials during open exhibit hours.  Exhibits must be removed by 3:30 p.m. on Thursday, April 26, 2018.  It is expected that violators of this contract will respond to request for correction.  Dismissal from the exhibit hall may result from violation of this contract as determined solely by MHHA or by the rules and regulations of the Amway Grand Plaza Hotel.  In the event of such eviction, MHHA is not liable for any refunds of exhibition expenses.

 

Safety Regulations

Exhibits must be completely contained within the booth, items extending into the aisle will be moved or removed by the show management.  Exhibits must abide by all laws, ordinances, and regulations pertaining to health, fire prevention, and public safety affecting participation in the exhibit hall. 

 

 

Loading/unloading

Only a limited amount of exhibit material may be brought through the public motor lobby.  All large shipments will be directed to be unloaded at the hotel’s loading dock.  Bell stand charges for movement of materials in the hotel are $10 per cart or $25 a pallet.  After unloading, guests of the Amway Grand Plaza Hotel can park in the adjacent parking ramp at the current rate of $24.00 per night.  These fees may change without prior notice. 

 

Contract

These official rules and regulations together with the Exhibit Application and Contract and the confirmation of assignment constitute the entire agreement for the right to use the space allotted.  No verbal understanding will be recognized by MHHA.

 

 

Information and Resources

Location
Amway Grand Plaza, Grand Rapids, Michigan
Fee Options for Time frames
Early
Notification Email Link
Contact Email: Send Email to Cindyt@mhha.org

Additional Resources

Additional Resources:
Download : Exhibitor/Sponsor Registration Form

Event Registration

Michigan Association for HomeCare & Hospice
2140 University Park Drive, Suite 220
Okemos, MI 48864
Phone: (517) 349-8089 Fax: (517) 349-8090

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